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Team Assistant at The World Bank

The World Bank, a leading multilateral institution in global economic development, is currently looking for a highly organized, energized and experienced person capable of operating effectively in a very demanding, fast-paced environment to serve in the following position.

Position: Team Assistant-Job number 162045

Location: Abuja, Nigeria

Duration: 2 years Local Appointment

Description:

The Team Assistant will be under direct supervision of the Senior Executive Assistant (SEA) who is responsible for her/his technical and professional development and performance evaluation. The Team Assistant is an integral part of the Nigeria Country Office Administrative and Client Support (ACS) team. S/he will provide Administrative and client support to the Operational Staff. The job implies frequent interaction with other institutional units, staff in other locations (locally and internationally), Government officials, consultants and external organizations.

The overall purpose of the assignment is to provide administrative, logistical and operational support to the World Bank Nigeria Country Office.

Responsibilities:

The main functions include but are not limited to:

  1. Operational and administrative support:

Provide support for preparation and implementation of World Bank projects and activities according to Bank procedures; Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to Bank format and distribution; Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports; Keep abreast of the Organization’s directives and ensure effective processing of all project documents; Draft routine correspondence (standard letters, memos, faxes, etc.) conforming to the Organizations regional standards, using proper grammar, punctuation and style and proofread materials; draft minutes of meetings and provide assistance in editing large documents.

  1. Information Management and Client interaction:

Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle; Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team; Co-ordinate with service units, liaise frequently with team members both in Washington /Country Office as well as track and report on appropriate aspects of the Team’s operational activities.

  1. Time management & Logistic planning:

Arrange working schedule and meeting with counterparts for the visiting teams; co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information: Track assigned tasks/project steps/timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters; Solve non-routine problems creatively and resourcefully and assist in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, board presentation and signing, etc.

Requirement:

Minimum Bachelor Degree with at least 3 years of relevant experience; Previous experience with a multilateral/bilateral organization is an advantage.

Method of Application:

For the FULL job description, requirment and required competencies, qualified candidates are requested to submit an on-line application at www.worldbank.org/careers. Click on > Current job openings > Job Family > Administration > Job type > Administrative > Select Job Number. The World Bank is committed to achieving diversity of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply. Closing date for receipt of applications is not later than September 29th, 2016. Only qualified candidates will be contacted.

All applications should be submitted online directly to our official website which is exclusively managed by the Bank. Note that hard copy applications, would not be considered.

The World Bank has not contracted any recruitment agency for these vacancies and does not demand any form of “fee” whatsoever from any candidate. Any candidate dealing with any agent in respect of these vacancies does so at their own risk.

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