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Procurement/Logistics and Administrative Coordinator at Oxfam

Position: Procurement/Logistics and Administrative Coordinator

Location:             Abuja Nigeria

Duration:             1year         

Job Family:         Property/Logistics

Level:                   C2

Reporting Lines:

Post holder reports to:            Business Support Manager

Staff reporting to this post:   Two or more Staff

Oxfam is a confederation of 17 affiliates committed to creating a just world without poverty by working with others to find lasting solutions to injustice and suffering. In Nigeria Oxfam saves lives by providing humanitarian response, builds sustainable livelihoods, transforms attitudes about women’s rights and promotes more active citizens, and a more accountable state and private sector adopting a rights-based approach.

JOB PURPOSE

To play a leading role in support to the procurement within the country office and partners alike in meeting internal and external procurement and supply value chain for effective and efficient programme delivery, coordinating Oxfam’s programme activities relating to Supply and Logistics both in Abuja, Kebbi and Adamawa. ‘Supply and Logistics’ refers to a broad set of operational and support activities related to requirements such as planning, procurement and delivery of materials and services, management of fleet and transport

KEY RESPONSIBILITIES

Overall management and implementation of country logistics / supply policy ensuring that authority and procedures are adhered to and followed, to promote and integrate their best practice into the Country programmes.

Monitor actions agreed by management in their monthly, quarterly management reports and flag exceptional issues arising from to is analysis with country and line management.

To ensure toe development and maintenance of a database of appropriate suppliers, equipment and specifications able to supply Oxfam programmes and to share and promote this information with staff, partners and other technical staff by reviewing the quality and accuracy of asset and stock verifications.

In conjunction with the BSM develop capacity building, succession plans and related staff development activities.

To carry an appropriate risk assessment aim to strengthens the compliance and plan to overcome weaknesses of country logistics operations Support staff in the country to monitor and comply with the restricted funding from day to day appropriate use of checklist that monitors programme, finance and logistics requirements.

Develop procurement plan, monitor implementation and update regularly.

Develop and agree priorities tor assuring quality and respecting donor requirements.

Review & sample contract project documentation to ensure that key documentation such as proposals, contracts, amendments, reports, budgets, spend reports and other grant management documentation is complete, accurate and in line with Oxfam’s standard.

Qualification, Skills and Competence:

Essential

Highest level of personal integrity and accountability

Master’s degree in procurement logistics, business management or its equivalent.

At least five years -experience in procurement/logistics and working with institutional donors environments.

At least two years working experience in a supervisory position.

Strong understanding of best practice on logistics, financial systems, policies, and procedures.

An understanding and experience of auditing techniques and tools.

Good grasp of institutional donor requirements.

Proven experience of managing funds from institutional donors such as EU, ECHO, OFDA, DFID.

Experience of capacity building in relation to procurement/logistics development and administration as well as coaching and mentoring skills.

Strong project management and presentation skills.

Experience and ability to contribute to cross-departmental projects.

Proven knowledge and experience of computerized contract and logistics systems as well as advanced Excel skills.

Demonstrable experience with tender and consortium bid budget development and financial management.

Ability to delegate, coach and develop staff.

Ability to manage competing priorities and produce consistent high level outputs.

Good analytical, reporting and financial skills.

Excellent communication & interpersonal skills.

Ability to identify, prioritise and recommend actions to mitigate risk.

Desirable

Knowledge of West African local laws related to finance.

Proven skills, in motivating mufti cultural and mufti sectoral teams.

Awareness of gender equity principles, commitment and interest to developing these within Oxfam.

How to Apply:

All interested persons should send an application letter and CV not later than Friday 20th January, 2017 to oxfamgbnigeria@oxfam.org.uk with the position title as the subject of your email. Only applications sent to the required format will be considered and only short listed candidates will be contacted.

We highly recommend applying before the deadline; applications will be reviewed on a rolling basis.

Visit our website at www.oxfaminnigeriajobs.org for full job profile

Oxfam is an equal opportunity organization; qualified female candidates are encouraged to apply.

 

 

 

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