The Global Health Supply Chain – Procurement and Supply Management Project (GHSC-PSM) Is a USAID program implemented by SAII Associates Ltd. /Gte., an associated company of Chemonics International Inc. in Nigeria. The purpose of the Project is to ensure uninterrupted supplies of health commodities in support of U.S. government-funded public health initiatives throughout the world.
The Global Health Supply Chain Procurement and Supply Management (GHSC-PSM) Program is seeking to fill the following position:
Position: Field Program Manager
Location/Duration of Assignment:
This is a long-term position for the life of the contract based in Abuja, Nigeria
The Field Program Manager will lead the Federal and State level technical assistance through the Logistics Management Coordinating Unit (LMCU) in the implementation of the PSM strategic goals and objectives in all the States and the Federal level The Team Lead, in collaboration with other PSM staff will support the Federal Ministry of Health (FMOH), State Ministries of Health (SMOH). President’s Malaria Initiative (PMI) implementing partners, PEPFAR implementing partners, Global Fund-supported partners and other stakeholders on health supply chain-related activities to enhance logistics data visibility, information sharing and ownership of the health supply chain by the Government.
Principal Duties and Responsibilities (Essential Functions)
Support the strengthening of supply chain coordination mechanism in the States and FCT through performance monitoring and reporting of State Logistics Management
Coordinating Unit (LMCU) activities.
Develop state LMCU performance monitoring plan and monitor its implementation
Support the collation, review and analysis of PSM performance measures, provide interpretation of the measures, and coordinate effort to improve performance where appropriate.
Strategic engagement with the Federal and State level officials to support skills transfer and ownership of the supply chain by the Government through the National and State level LMCUs.
Support various documentation activities including:
Identify best practices and success stories from FPM related intervention
Develop technical briefs (bimonthly LMD summary reports, semi-annual activity reports, etc.)
Support in the development, review, and drive the implementation of the PSM Nigeria Field Program Management work plan as part of the overall PSM work plan for supply chain technical assistance activities in cross-functional collaboration with other PSM staff and external partners, including development of activities with budgets and timelines to meet the project goal.
Support the development and implementation of strategic approaches to improve supply chain performance (i.e. reduce stock out, expiries, improve reporting rate and ensure adherence to inventory management procedures etc.) by strengthening supply chains (i.e. through several initiatives not limited to support of National and State LMCUs, the State Procurement and Supply Management (PSM) Technical Working Group (TWG), Regional PSM TWG, National PSM TWG, National MSV and EUV, capacity building, linking up the States supply chain activities with those being implemented at the national level, participation of State Government personnel in national level meetings and other activities).
Coordinate cross-functional activity planning to ensure a timely and efficient LMD (adequate allocation of commodities to regional and state warehouses, long haul to warehouses, fund availability to support report collection and review meetings, LMD order generation, conducting LMD, dissemination of LMD summary reports, distribution matrix, and proof of deliveries).
Coordinate the timely generation of distribution plans by regional teams to inform plans for last mile distribution of health commodities in time for the processing of Work Orders necessary for the engagement of third party logistics.
Contribute in the development of innovative strategies to enhance implementation of PSM activities such as innovative data collection and management processes, supply chain assessment and other relevant studies/assessments.
Collaborate with the logistics team to monitor the activities of the warehousing and distribution service providers to ensure efficient implementation of the terms of agreement and provide the needed reports on performance.
Collaborate with the logistics team to monitor the activities of warehouse and distribution service providers to troubleshoot and address supply chain issues that will impact commodities availability before, during and after distribution of commodities.
Cross-functional collaboration with to estimate product requirements to ensure uninterrupted supply of products to health facilities within the states covered.
Put together monthly feedback and reports on FPM activities to inform strategic direction in the expansion of the project.
Coordinate the review and submission of stock transaction reports and supporting documentation from eleven PMI supported states to the central logistics team (Monthly Malaria Commodities Inventory Control Systems Report, DDIC POD Stock Reconciliation Spread-sheets etc.).
Coordinate state level Monitoring and Supportive Visit (MSV) and collaborate with the M&E team and other stakeholders to implement End User Verification (EUV) exercise to service delivery points.
Collaborate with M&E department to:
Ensure timely processing of MSV and EUV data to ensure that the information is used for immediate decision making.
Coordinate the collation of routine reports (DDIC post-delivery report, DDIC summary delivery report, monthly report, quarterly reports and annual reports) of PSM activities.
Coordinate appropriate assessment and evaluation studies of supply chain functions, analyze and present results to program funders and other stakeholders
Review and ensure activity budgets and monthly cash flow projections to ensure efficient and effective use of available resources in line with work plan deliverables to achieve optimal stakeholder value.
Work with other Team Leads, Logistics Advisors and short-term technical assistance (STTA) providers to provide required technical assistance for activities and facilitate skills transfer to appropriate staff.
Attend relevant supply chain meetings (PSM TWG meetings, relevant stakeholders’ meetings, conferences, etc.) and make presentations as required.
Collaborate with the M&E department to:
Ensure timely processing of logistics data collected through the various approaches and logistics forms to ensure that the information is used for immediate decision making.
Participate in assessment and evaluation studies of supply chain functions, analyze and make available for presentation to stakeholders.
Ensure the collation, entry, and timely sharing of logistics data, and analysis with the Strategy and Demand Planning team to inform strategic decisions at the National level on health commodities stock status.
Ensure a synchronized implementation of activities at the state level including support to MSVs, EUV, logistics data management through the State LMCUs, LSAT, LI AT, QSSR development, etc.
Lead various documentation activities of the unit including development of supply chain related abstracts for national and international conferences to showcase the work of GHSC-PSM in Nigeria.
Provide technical assistance to the national LMCU task team and state LMCUs with data requirements for the development of Quarterly Stock Status Report and maintenance of up to date supply chain profile in the State.
Ensure an up to date repository of all health facilities supported by the PSM project
Nigerian citizen/resident is required;
Bachelor’s degree Pharmacy, Medicine, Sciences or relevant field
Minimum eight years’ cognate experience in public health supply chain and performance monitoring
Experience working on a USAID or donor-funded project required
Fluency in English is required
Ability to support cross-cutting functions inclusive of but not limited to resource management (budgeting, work-plan development, personnel)
Experience with either USAID, DFID, and GF-funded projects desirable
Proficiency in Microsoft Office Suite
Excellent communication and report-writing skills
To submit your application please upload your CV/Resumes (Should detail the contact information for at least three professional references) by copying the following links to your browser:
Field Program Manager:
Uploaded CV/Resume MUST clearly indicate your name and the position title.
The Deadline for submission of applications for these positions is 24th April, 2017
Only shortlisted candidates will be contacted