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Supply and Logistics Officer x2 D1 – National at Oxfam Nigeria

Are you seeking a challenging career in a rewarding environment? If yes, this is an opportu­nity to join Oxfam 12 months full time with a possibility to extend

All positions are based in Abuja, Nigeria (with possible travel to the North East)

National Positions

Position: Supply and Logistics Officer x2 D1 National

We are looking to hire passionate and customer-friendly individuals. Bringing extensive previous supply chain and logis­tics-experience you will be part of a team that will provide technical support in procurement, fleet management, warehous­ing and property management to the country office. Reporting to the Supply & Logistics Manager, the job holder will be expected to have exemplary-in commitment to Oxfam Novib core values, upholding principles and policies.

Key Responsibilities and Accountabilities

Procurement and purchasing

  • Support identification, evaluation and development of project supply plans and annual procurement plans.
  • Coordination and administration of the operational, financial, administrative, and technical operations of the func­tion; serves as a resource to Country office regarding supply chain and logistics processes, procedures, systems and policies.
  • Procure and ensure the continuous availability of needs for the smooth running of the Country office, programme and at times field offices; supports the overall team in achieving an on time and within budget delivery of requests without compromising quality and policy objectives.
  • Source or support in sourcing of goods and services, focusing on optimising cost, quality and service delivery via ef­ficient procurement planning and scheduling, inventory minimisation and-customer order fulfilment requirements.
  • Support vendor selection processes and select top qualify 3rd parties and partners based on predetermined criteria and set Oxfam standards.
  • Ensure that there is an approved requisition for all purchases with valid project/fund numbers dully filled out before any purchase is made; ensures assignment of unique Requisition number to each requisition and ensures proper registration into requisition tracking sheet.

 

Warehousing and Stock Management

  • Ensure receipt of goods is in good order as described on the purchase order and requisition ensuring relevant tech­nical advice for receiving “goods of specific technical nature
  • Carry out regular stock reconciliation and report any discrepancies to the line manager
  • Ensure all health, safety and security precautions by all people involved in the store
  • Produce stock/warehouse management reports on a monthly basis or when required
  • Update inventory database sequentially, number of units, serial no., description of property, project no. /voucher no., date acquired, purchase cost, condition, location, user, expected disposal date if applicable.

Year End Inventory Verification

  • Conducts annual physical count of property and maintain update file copy.
  • Documents discrepancies from the previous inventory such as vehicle accident, damage, condition, location trans­fer etc.

Transport and Fleet Management

  • Supervise the work of the drivers to ensure proper vehicle allocations, tracking of vehicle related costs inclusive of monitoring maintenance/repair/service schedules and fuel.

Asset and Property Management

  • Prepare and register all fixed and non-fixed assets and equipment in the registers according to Oxfam procedures.
  • Support assets management, replacement and disposal; ensures timely and accurate asset disposal with proper documentation and entries in the registers.

Administration & Management

  • Facilitate hotel and guesthouse bookings for Oxfam staff and visitors, follow-up the presentation of monthly bills and ensure that approved payment request is submitted in a timely manner.

 

Educational, Experience & Competence Essential

  • First Degree or equivalent in Supply Chain, Logistics Management, Business Administration, Accounting, Finance or any other relevant discipline of study. Relevant work experience may be considered.
  • Minimum of 4 years ”hands-on” working experience in logistics management with an international NGO including 1 year at supervisory level..
  • Proven experience of establishing and implementing logistics/procurement systems, warehouse and fleet manage­ment.
  • Excellent organizational, problem-solving and negotiation skills. The ability to remain calm whilst deal with con­flicting priorities/work under pressure is essential.
  • Critical focus on providing a superior service level to managers and colleagues and delivering agreed results within time and budget constraints and to expected standards.
  • A high level of self-awareness, personal energy, stamina and flexibility. Ability to work creatively, effectively and under own initiative.

Essential Competence for the position:

  • Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work
  • Knowledge or appreciation of Nigeria in terms of its political economic and social trends plus a good understand­ing of the key development and humanitarian issues in the region.
  • Excellent communication skills (oral and written) and report writing skills. Good analytical skills and experience using a computerised information management system (Ms. Word, Excel, Accounting/work related software etc.)

Desirable:

Knowledge and / or experience of common Oxfam norms objects, standards and tools

What we offer

Oxfam (Novib) is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors.

Application Procedure:

Candidates interested in any of these positions should please email an application letter and Curriculum Vitae as one word or pdf attachment to nigeriaoxfamjobs@oxfam.org with the position title as the subject of the email before COB Friday 16th June 2017. For more information please send an email to nike.kuku@oxfam.org

Interested candidates are encouraged to apply immediately as suitable candidates may be shortlisted and interviewed prior to closing date. Only applications sent in the required format will be considered.

 

 

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