Position: Administrative Officer
Supervisor: Director of Finance & Administration
MEASURE Evaluation Phase IV is a cooperative agreement awarded by the United States Agency for International Development (USAID) to a consortium of partners led by the University of North Carolina (UNC) at Chapel Hill, and includes John Snow, Inc. (JSI), Palladium Group. Tulane University, ICF International and MSH. Its objective is to improve and institutionalize the collection and use of data for population programs, health and nutrition. The project activities are being implemented in several countries in Africa, Asia and Latin America.
MEASURE Evaluation is currently seeking candidates for a Nigeria-based Project Accountant. The position is full-time and will be based at the project office in Abuja, Nigeria and will report to the Director of Finance and Administration, also based in the Abuja Office.
(i) Provides direct administrative support to the MEASURE Evaluation team activities.
(ii) Provide required logistic support for meetings and events sponsored by MEASURE Evaluation (with other IPs, donors or other stakeholders), either in the office or outside as may be required.
(iii) Responsible for the overall organization of the office, including implementation and maintenance of filing system.
(iv) Reviews in coming admin correspondences and drafts responses.
(v) Assist in preparation of program documents and technical presentations for use by the Chief of Party or other technical staff.
(vi) Prepare letters of invitation for consultants, U.S. Direct Hire, grantees as well as other STTAs. Arrange hotel reservation, transportation and ticket confirmation.
(vii) Will be responsible for review, vouching of vendor’s invoices and receipts (before payment is made),
(viii) Raises voucher for payment, tracks and monitors payments to vendors and for work-in-progress.
(ix) Collects the monthly utility bills. Reviews/analyzes the bills and ensure prompt payment.
(x) Under direct supervision of the Finance, makes imprest disbursement, maintains imprest ledger sheets (Petty Cash), prepare the summary sheet of expenditures with appropriate codes and requests for reimbursement through the Finance Officer.
(xi) Manage all project-owned equipment and resources; and ensure that field office inventory logs are kept up to date.
(xii) Ensure that the premises are properly locked and secured during non-working hours.
(xiii) Under the supervision of the Director of Finance & Admin, represent MEASURE Evaluation in meetings with all local vendors including (but not limited to) providers of electric power, water & sanitation, fuel, security services, telephone and Internet services, car hire, health maintenance, general maintenance and all other services that may be required from time to time in order to effect a safe, secure and fully functioning office.
(xiv) Ensure the provision of all necessary logistical support for MEASURE Evaluation staff & consultants, including airport transfers, lodging, transport, emergency medical services, and other services as required.
(xv) Ensure high level of environmental health and safety standards within the office building and compound to ensure the safety, security and upkeep of the office and also act as a liaison with appropriate utility service providers/GoN agencies (e.g. Fire Service, Environmental Protection Agency, etc.).
(xvi) Supervise the security of the office (review security procedures, issuance of office key, lockdown of office at close of business, etc.), emergency planning & readiness as well as briefing staff on emergency procedures.
(xvii) Manages the project vehicles (allocation, maintenance, fueling, etc.) and coordinates all staff transport requirements
(xviii) Supervises the Receptionists, Cleaners, Security personnel and Project Drivers and ensures the execution of the duties assigned. Takes minutes during management/Staff meetings, processes and circulates after corrections to all staff.
(xix) Performs all other duties as may be assigned.
Minimum: First degree in management. Social Sciences or any relevant field of study. Previous work experience (at least 2 years’ experience in a similar position) with international donor-funded programs. Advance qualification is an added advantage.
(i) Experience and knowledge of USAID administrative standards and regulations
(ii) Excellent organizational skills
(iii) Ability to set priorities
(iv) Excellent written and oral communication skills and interpersonal communications
(v) Good knowledge of spoken and written English
(vi) Proficient in the use of Microsoft office (Word, Power Point, Excel Access, etc)
(vii) Ability to work independently and manage various projects on a daily basis with minimal supervision
(viii) A demonstrated ability to work effectively and harmoniously as team member.
Interested candidates should send in their application to firstname.lastname@example.org with “Admin Officer” in-the subject line. The deadline for disposition is August 15th. 2017