0 Jobs | 0 Resumes | 0 Companies

Finance and Support Services Officer (Eye Health) at Sightsavers

Position:                     Finance and Support Services Officer (Eye Health)

Office location:             Kaduna (24 months fixed term contract)

Job Purpose (the overall purpose and function of the job):

The Finance officer is responsible for maintaining of the financial record keeping and reporting system, assist in the day to day operations the eye health programme in Nigeria and also assist with the maintenance of organisational polices and procedure

Responsibilities will also Include:

  • Handle day to day financial transactions in compliance with local regulations and adhering to the organisational Financial Framework with specific respect to implementation of financial management and controls: financial planning and budgeting; financial monitoring and audits; monitoring and retaining accurate financial records of the eye health project in Nigeria
  • Provide support to the country office through managing logistics of procurement of supplies, delivering or overseeing administrative functions i.e payroll and ensuring IT equipment functions effectively all in line with organisational policies and procedures
  • Work collaboratively with programme teams to support and strengthen the financial management, accountability and capacity building of partners as it relates to the eye health programme.
  • Support programme teams with joint review of programme/project reports, planning and analysis
  • Work closely with the Finance and Support Services Manager (FSSM) to support proper financial and resource management of programmes with the joint review of project planning and monitoring reports, auditing of funds provided, analysis of programme delivery and grant management reporting.

Key accountabilities

Financial Management and control

  • Handle day to day financial transactions in compliance with local regulations and adhering to the organisational Financial Framework with specific respect to implementation of financial management and controls; financial planning and budgeting: financial monitoring and audits; monitoring and retaining accurate financial records.
  • Post all income and expenditure into accounting system accurately and timely.
  • Check documentation if it has meets the required transactional quality i e for completeness and approval
  • Monitor and review transaction and follow up on any correction
  • Make sure that financial documents are retained and ready for audit at year end
  • Follow up with people having outstanding retirement and ensure is done promptly
  • Make sure all transactional payment documents are stamped to avoid being represented.
  • Review documentation before and after payments (Transactional integrity and quality assurance)
  • Ensure expenditure for a year are not exceeded, and that all allocations are expended for the purposes for which they are granted or allotted
  • Financial management and reporting (25% of time)
  • Prepare Month end checklist and reconcile all outstanding balances submit to line manager for review and validation
  • Prepare the monthly management report and forecast checklist implementation for transfer of fund and discuss with the programme team on the management report for their comments.
  • Update the management report at the end of every month tor decision making.

Financial Planning

  • Planning and organisation – Prioritises activities and develops plans to achieve them, monitoring own progress. Analyses and organises routine data on a regular basis.
  • Contribute and assist to the preparation of annual organisational (NCO) project budgets.
  • Monitoring the eye health budget and ensure that expenditure are charged correctly and draw FSSM attention for any variance.

Programme Management

  • Management of programmes with the joint review of project planning and monitoring reports, auditing of funds provided, analysis of programme delivery and grant management reporting. Work collaboratively with programme teams to support and strengthen the financial management, accountability and capacity building of partners
  • Partners’ financial management system is strengthened in accordance with the Sight savers Partnership Policy
  • Ensure availability of timely and accurate partner’s monthly financial report

Programme Monitoring

  • Work closely with the FSSM to support proper financial and resource management of programmes with the joint review of project planning and monitoring reports, auditing of funds provided, analysis of programme delivery and grant management reporting
  • Conduct monitoring visit to ensure good implementation of agreed plan.
  • Ensure proper financial monitoring through participation in programme activities, visiting partner organizations and review of expenditure documentation.
  • Share report with key areas of focus and follow up to ensure issues identified during visit are implemented
  • Ensure good quality data are reported by partners.
  • Update of fixes Assets Register
  • Provide support to the country office through managing logistics of procurement of supplies, delivering or overseeing administrative functions i.e payroll and ensuring IT equipment functions effectively all in line with organisational policies and procedures
  • Ensure that all assets purchased are register on the asset register and are inscribed with asset number.
  • Make sure that all assets have an insurance cover against any risk. Internal and External audit Support (5% of time)
  • Support preparation for annual external audits and provide information requested by auditors during year-end audit.
  • Support internal audits review and submission of required information to auditor.
  • Support Implementation of internal and external audit recommendation as required.

Jobholder Entry Requirements – the essential knowledge, skills and behaviours required

Knowledge (Education Related Experience):

Relevant professional accounting qualification or degree in Finance/ Accounting

Minimum of 5 years working experience ideally in an INGO environment but experience of audit and government organisations would also be advantageous

Minimum of 4 years’ experience in financial management, programme/project management and administration

Project financial management, budget and data analysis skills

Closing Date: 3rd November 2017

How to Apply

To apply, and for further details about the role, please download an application pack from http://www.sightsavers.org/vacancies and return the completed application form and equal opportunities form as two separate documents to jobs@sightsavers.org

Salary

The salaries for all the roles will be based on local terms and conditions. We are an equal opportunities employer, and we particularly encourage qualified people living with a disability to apply.

Please not that due to the high number of applications we receive we are unable to send out individual acknowledgments for submitted applications. We will therefore only be able to contact you in the event that you are short listed for interview. If you are not contacted within two weeks of the closing date you may assume that your application has not been successful on this occasion

« »
Powered by Confabee Ltd