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SOCIAL MOBILIZATION ASSISTANT, ADMIN & FINANCE OFFICER AT BREAKTHROUGH ACTION-NIGERIA

VACANCIES: BA-NIGERIA SOCIAL MOBILIZATION ASSISTANT -STATE, BA-NIGERIA ADMIN & FINANCE OFFICER –STATE

JOB TITLE: BA-NIGERIA SOCIAL MOBILIZATION ASSISTANT -STATE

REPORTS TO:            STATE  COORDINATOR

LOCATION:                BIRNIN KEBBI, KEBBI STATE

SUMMARY

The Social Mobilization Assistant will provide support to the state project team for planning, implementation, monitoring, and evaluation of social and community mobilization, and advocacy activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

In addition to the overall support to the project as described above, specific duties and responsibilities include the following and other duties maybe assigned:

(i)      Support implementation of social and community mobilization activities in collaboration with the Social Mobilization Officer Community Mobilizers, State and LGA Health Educators, Ward Development Committees Support advocacy with religious and community leaders to create an enabling environment to improve awareness on the benefits of family planning and promote uptake of services.

(ii)     Support with organization of meetings with religious, traditional and community leaders, village heads, community groups, women’s groups, trade associations and other relevant community segments to improve awareness on family planning and availability of services

(iii)    Support training and supervision of Community Mobilizers and other social/community mobilization agents working under the BA-Nigeria FP & Integrated SBC project implementing or government-led initiatives.

(iv)    Support the BA-Nigeria M&E Officer and State Coordinator to effectively collect, collate and report social/community mobilization data as required Collaborate with State Coordinator, Social Mobilization and State M&E Officers to ensure documentation of all community mobilization activities

(v)     Assist with preparation and submission of timely and quality activity reports, including field notes and success stories, to effectively capture lessons learnt on the ground from the projects.

(vi)    Provide administrative support as needed.

(vii)   Carry out other tasks to support BA-Nigeria FP & Integrated SBC project efforts as assigned

EDUCATION AND/OR EXPERIENCE

(a)      HND or Bachelor’s degree with at least 3-5 year’s work experience in advocacy, social and/or community mobilization in family planning or reproductive health programs

(b)     Excellent communication, and organizational skills; and ability to influence and facilitate advocacy agendas at LGA and State level

(c)      Understanding of local communities and cultures relevant to the state of interest and ability to communicate fluently in Hausa

(d)     Strong verbal and written communication skills in English

(e)      Ability to travel and work in difficult settings, including remote rural areas of Nigeria.

(f)      Proficiency with Microsoft Excel, Word and PowerPoint, or similar software

(g)     Well-organized with ability to track multiple activities and deadlines

(h)     Experience in providing administrative support to work teams

(i)      Ability to work successfully ins cross-cultural, team-based environment

JOB TITLE: BA-NIGERIA ADMIN & FINANCE OFFICER -STATE

REPORTS TO:            STATE COORDINATOR

LOCATION:                          BIRNIN KEBBI,  KEBBI STATE

SUMMARY

The Breakthrough Action Nigeria (BA-Nigeria) Administrative & Finance Officer is responsible for establishing and managing administrative, financial, procurement and logistics systems in the state. Working in close consultation with the State Coordinator the Administrative & Finance Officer will manage all administrative and financial activities in the state to ensure smooth implementation of project activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

In addition to the general duties described above, specific duties and responsibilities include the following:

(i)      Assist the BA-Nigeria State Coordinator and staff with preparation and logistics for community activities, meetings, trainings and other events as needed at the field office.

(ii)     Maintain general office systems including filing; coordinating timely time sheet submission; sending, receiving and distributing faxes; and photocopying.

(iii)    Assist BA-Nigeria state and HQ staff with the tracking and development of administrative documents;

(iv)    Maintain organized files on all admin and financial related reports and documents.

(v)     Maintain the project field office petty cash prepare payments, ensure proper authorization for payments, distribute payments as required and supervise the processing of staff claims and advances and per diem.

(vi)    Complete purchase orders, time sheets and attendance records and prepare necessary reports for Admin and Finance Managers, and BA-Nigeria Project Director.

(vii)   Assist with identification and payments to vendors.

(viii)  Assisting internal/external auditors with queries

(ix)    Submit monthly financial reports as required to the Finance Manager

(x)     Work closely with BA-Nigeria HQ Finance Team to ensure smooth operation of all finance matters

(xi)    Other duties as identified and assigned by Supervisor, Finance Manager & BA-Nigeria Project Director

MINIMUM QUALIFICATIONS

(a)      B.Sc/HND in Business Administration or Management, or related field of study

(b)     Minimum 5 years’ experience with a USADD funded Project

(c)      Working Knowledge of QuickBooks, Microsoft Excel and other MS Office Packages

(d)     Experience managing bulk supplies and inventory control systems

(e)      Excellent problem-solving skills

(f)      Excellent written and oral communication skills in English

(g)     Ability to speak Hausa is highly desirable

(h)     Ability to work independently

(i)      Well-organized with ability to track multiple activities and deadlines

(j)      Ability to work successfully in a cross-cultural, team-based environment

HOW TO APPLY:

APPLICATION: To apply for any of these positions, please follow the instructions EXACTLY. Any submissions that do not follow the instructions EXACTLY will be discarded without review:

(1)     Your cover letter should include the following:

(a)      Address the education/experience requirement specified for the position with specific examples where necessary

(b)     Language skills. (Please note that language skills will be tested during interviews for shortlisted candidates.)

(c)      Include the specific date when you would be able to begin work.

(2)     Email your cover letter and curriculum vitae (CV) as one PDF document to hiring@hc3nigeria.org by 5pm (Abuja time) Wednesday 18th July, 2018.

(3)     CV and cover letter PDF file name must be your first and last name in CAPS (e.g.: USMAN SEGUN).

(4)     The subject line of your email should be “BA-N State Coordinator Kebbi” or “BA-N Social Mobilization Officer Kebbi” or “BA-N Social Mobilization Assistant Kebbi” or “BA-N Admin and Finance Officer Kebbi” as applicable to the position and/or state you are applying for.

(5)     Do not include any additional certificates or documentation.

 

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