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M AND E OFFICER, M AND E MANAGER , FINANCE OFFICE AT MEDA

MEDA NIGERIA WAY PROJECT

MEDA is an association of compassionate women and men who invest in people living in poverty around the world so they can unleash their potential to earn a livelihood to provide for their families and enrich their communities. To find out more about MEDA, please visit our website at www.meda.org.ng

Project Profile:

Global Affairs Canada (GAC) and MEDA are supporting 16,000 women and youth entrepreneurs and small-scale businesses improve their business performance in the agricultural sector in Bauchi State, while also increasing the awareness and capacity to address issues of early and forced child marriage with 25,000 community and family members

JOB TITLE; M&E OFFICER

JOB STATUS: START DATE-APRIL 2020; FULL-TIME, 1 -YEAR CONTRACT RENEWABLE UP TO 2 YEARS

SUPERVISOR:    M&E MANAGER

Location(s): This position is based in Bauchi, Nigeria, with frequent travel to the various LGAs of Bauchi State,

DUTIES AND RESPONSIBILITIES

  • Ensure all activity level data are entered on the project database (CRM) in real-time
  • Work with the M&E team to ensure that all project’s reportable activities are captured on the intervention monitoring tool.
  • Make daily weekly follow-ups with programs team to ensure that data collection is been done at every event/activity through the project data collection platform (iFormbuilder)
  • Ensure the maintenance of the project’s database (CRM) and report emerging issues/challenges to the M&E Manager, ensuring the database is providing data for planning and continues project implementation.
  • Perform regular analysis of submitted activity data and give an update of new trends or gaps in the implementation.
  • Conduct regular update of an intervention monitoring tool to ensure that the tool remains relevant and providing the needed data
  • Support in gathering both qualitative and quantitative data regularly as outlined in the project monitoring and evaluation plan
  • Analyze data and contribute to monitoring and evaluation reports for multiple audiences (e.g. project team, donors, partners)
  • Generate evidence-based presentations based on available monitoring data to project stakeholders
  • Assist the M&E Manager in building capacities of the KFPs (key facilitating partners) to carry out baseline/ day to day monitoring of their project’s activities
  • Prepare and complete periodic appraisal, monitoring and evaluation reports fulfilling project requirements
  • Collect results generated from the implementation of M&E plan and consolidate data to allow the comparison of the performance of KFps; analyse those results and inform senior project management of any gaps or shortcomings in the attainment of project goals
  • Develop supporting materials and templates for project reporting activities
  • Assist the M&E Manager with relevant training to assist field and support staff to understand and implement the M&E plan
  • Ensure data quality by holding review meetings with persons collecting activity level data to review identified errors periodically
  • Apply MEDA’s values in all activities – cultural sensitivity, transparency and integrity in all relationship
  • Any other tasks as may be assigned by the line manager or management

Qualifications

  • A university degree in statistics or any relevant field with a good understanding of database management and data collection tools.
  • Strong IT and data management skills
  • Demonstrable experience in managing a similar client-centered development project’s database
  • Proven track record in monitoring and evaluation, familiarity with Power Bi and experience conducting training is an added advantage.
  • Team player with excellent skills in building and maintaining relationships, networking, verbal and written communication
  • Demonstrated ability and willingness to work in and with a wide range of cultures
  • Creative, entrepreneurial and resourceful approach to developing and implementing an innovative solution
  • Willingness to work under pressure and to work extra hours when required
  • Willingness to travel to project areas
  • Appreciation and support of MEDA’s values, mission and purpose
  • Knowledge of local language is an added advantage.

Job Title: Finance Officer

Job Status; Start date April 2020; Full-time, 1 -year contract renewable up to 3 years

Supervisor; Finance and Grants Manager

Location(s): This position is based in Bauchi State, Nigeria.

DUTIES AND RESPONSIBILITIES

  • Manage all aspects of day to day accounting operations and petty cash;
  • Assist in the implementation of finance policies, procedures and systems;
  • Ensure compliance with MEDA procedures and guidelines and that all transactions are properly documented and stored (physical and electronic copy);
  • Process payments to suppliers, partners and others in a timely fashion (through direct payments or banks transfers)
  • Conduct a time sheet audit for the country office from time to time;
  • Prepare a partner advances and expense audit from time to time;
  • Review partners expenses when received from the grants’ coordinator ensuring that expenses comply with the terms of the contractual agreements, deliverables and are sufficiently supported with the necessary paperwork;
  • Maintain the accounting books (for operational advances, salaries or advances to suppliers, receivables and payables, and ensuring that the advances are paid back within the given time frames with validation and justification);
  • Verify completeness and accuracy of all accounting documents;
  • Closing the monthly accounts within the time frames by preparing monthly finance reports for MEDA HQ, in collaboration with Finance Manager
  • Cover the responsibilities of the Grants Officer during his/her absence
  • Record the national staff payroll, and ensure that all payments are accurate and legitimate;
  • Execute Social security and income tax payments to authorities;
  • Ensure internal control procedures are followed for all cash disbursements, exchange, receipts and transfer;
  • Obtain monthly bank statement in the first week of each month for all bank accounts, and reconciling the bank statements and highlighting any cheques not cashed during the month;
  • Support the Finance Manager in reconciling the bank statements and highlighting any cheques not cashed during the month;
  • Performing other duties as required by the Finance Manager.

QUALIFICATIONS;

  • University Degree/ Higher National Diploma in Finance, Accounting, Business Administration or other relevant field;
  • Minimum of 3 years’ experience in accounting, finance and sub-grant management with international projects;
  • Strong grants management, financial and audit experience;
  • Knowledge of Global Affairs Canada regulations, systems and procedures a plus;
  • Knowledge of financial systems software, computer skills in Excel, Word, etc.;
  • Fluency in English and Hausa is required;
  • Excellent communication and interpersonal skills;
  • Experience in Teamwork, through delegation, clear assignment of responsibilities, provision of sufficient authority and budget, and performance assessment;
  • Proven and adaptable interpersonal and cross-cultural communication skills;
  • Sector experience in agriculture/agribusiness is desirable
  • Prior work experience in a comparable role is required
  • Appreciation and support of MEDA’s values, mission and purpose

Qualified Candidates should send their Cover letters and CV’s (As a single attachment) to: nigeriaway@meda.org with position applying too as email title.

Application Closing Date: 28 March 2020.

Only shortlisted candidates will be contacted.

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