PERSONAL ASSISTANT, SOFTWARE DEVELOPMENT SPECIAL IN UNIVERSITY OF MARYLAND, BALTIMORE (UMB)

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VACANCIES: PERSONAL ASSISTANT, SOFTWARE DEVELOPMENT SPECIAL

Maryland Global Initiatives Corporation an affiliate of the UNIVERSITY OF MARYLAND, BALTIMORE (UMB), is seeking to recruit of:

 JOB TITLE: PERSONAL ASSISTANT

Reports To:                   Country Director

Work Schedule:         M-F, 8:30 AM – 5:00 PM

Duty Station:      Abuja, Nigeria

Job Level:    Mid-level Grade Level: Aligns with country salary structure

Position Type:    Full-time staff position

ABOUT MGIC

The Maryland Global Initiatives Corporation is a nonprofit affiliate of the University of Maryland, Baltimore established by UMB to carry out UMB’s programs to strengthen health systems and improve the human condition in the areas where UMB operates through MGIC. MGIC has UMB-approved affiliates, field offices, and program offices (collectively known as country offices”) throughout sub-Saharan Africa. MGIC activities are funded generally by U.S. government entities through cooperative agreements with UMB.

POSITION DESCRIPTION

The Personal Assistant will report directly to the Country Director. This position will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, research and technical organizational tasks. The PA should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

DUTIES AND RESPONSIBILITIES

  • Preparing, reports, memos, invoices letters, and other documents.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Experience as a virtual assistant.
  • Opening, sorting and distributing incoming documents, emails, and other correspondence.
  • Provide general administrative support.
  • Other duties as assigned.

QUALIFICATIONS:

Education: Degree in Business Administration or any related field Experience, Knowledge, and Skills

Experience:

  • Minimum of 2 years relevant experience

Skills:

  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire MS Office suite.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.

Language:

  • Fluency in English (speaking, reading, and writing).

APPLICATION INSTRUCTIONS

  • Qualified and interested applicants should submit a single Microsoft Word-formatted or PDF document consisting of a cover letter, CV, citizenship information, and salary expectations.
  • Please identify the location and position for which you are applying in the subject line.
  • Please note that MGIC will not sponsor work permits for this position. Applicants must be eligible to work in the location designated in the job posting.
  • Only applicants meeting minimum qualifications will be considered or contacted.
  • Applications will be considered as received.
  • No phone calls, please.

JOB TITLE: SOFTWARE DEVELOPMENT SPECIAL

Reports To:                   Software Development Lead

Work Schedule:         M-F, 8:30 AM – 5:00 PM

Duty Station:              Abuja, Nigeria

Job Level:                   Mid-level Grade Level: Aligns with country salary structure

Position Type:          Full-time staff position

ABOUT MGIC

The Maryland Global Initiatives Corporation is a nonprofit affiliate of the University of Maryland, Baltimore established by UMB to carryout UMBs programs to strengthen health systems and improve the human condition in the areas where UMB operates through MGIC, MGIC has UMB-approved affiliates, field offices, and program offices (collectively known as “country offices”) throughout sub-Saharan Africa. MGIC activities are funded generally by U.S, government entities through cooperative agreements with UMB.

POSITION DESCRIPTION

The Health Informatics Software Development Specialist designs and implements new features and technologies, and delivers high quality, high performance code in an agile environment. This position will lead the design, development, and maintenance of complex solutions with a focus on quality, performance, and resiliency.

DUTIES AND RESPONSIBILITIES

(A)    Leadership

Technical expertise

  • Develop and routinely update all processes, standard operating procedures and documents for software management for the organization
  • Perform In- Process Review including Code Walkthroughs
  • Evaluate various solution options
  • Create TDD (Technical Design Documents)
  • Create, Review & Approve Design & Solutions
  • Map Solution from business viewpoint
  • Engage with client on requirements and application
  • Participate in requirements analysis, design and test plan creations and test result verification
  • Advise for production environment set up
  • Breaking down large scale projects into manageable chunks
  • Oversee the work being done by other software engineers working on the team, coordinating team activities with other teams and product groups, maintaining software architecture standards.
  • Consistently defines and applies technologies, standards and software engineering practices, mentoring other team members
  • Lead and Direct software engineering resources to ensure timely and quality delivery of services.
  • Responsible for mentoring junior talent as well as directing technical staff through technical challenges, tasks and projects.
  • Develop key product features within existing large-scale enterprise applications & new strategic initiatives.
  • Participate in the full SDLC involving design, implementation, testing, and launching.
  • Assist with the generation and analysis of business and functional requirements for proposed software solutions.
  • Participate in and sometimes lead architectural and database design discussions as they relate to product direction.
  • Create design specifications, documentation, and unit testing plans as defined by the Agile development process.
  • Generate data for project planning, including task breakdown and estimation of work for a project. Tracks status within the project as necessary,
  • Delegates tasks to project team members to balance work and increase team cross-training
  • Raises long-term architecture issues within project
  • Own the delivery of an entire piece of a system or application, and serve as a technical lead on small to midsize complex projects.
  • Build software solutions where the problem is not well defined. Design and define the interaction between the other component pieces.
  • Maintain and support software solutions post-production.
  • Implements and debugs some of the more involved/complex functionality.

REPRESENTATION

  • Collaborate with the government and other stakeholders on e- initiatives by attending TWG meetings, and implementation of all activities designed by the government
  • Attend designated meetings in relation to cross cutting issues at different levels e.g. within organization (Team lead meetings, general staff meetings), outside (GON, various Partners meetings)

Communication

  • Maintain reports and documentation that are consistent with the task at hand and available to all concerned parties via emails or standard archiving options
  • Connects easily with supervisees and colleagues at all levels in a professional manner

Creativity

  • Generate solutions or approaches to the most demanding problems within the team
  • Establish workable, prioritized, and highly effective problem-solving plans for each problem

Mode of evaluation

  • Biannual updated SOP for team
  • Reports of representation attended (meetings, TWGs)
  • Responses via email to supervisees, colleagues & management on key issues
  • Documentation of innovative new ideas or problem-solving initiative
  • Employee assessment of supervisor

(B)     Team Coordination and Supervision

  • Provide appropriate mentoring and support to each supervisee addressing their individual assigned task – (one on one physical visits, monthly meetings and documentation communication to each/all supervisees)
  • Give supervisees the information, technology and reference materials necessary to perform their jobs
  • Assign task to supervisees to build their capacity and demonstrate their skills in the task in:
  • Site support: Each supervisee should have a copy of what sites have been assigned to them with a detailed SOW
  • Developments: specific roles of each staff who be documented and communicate to the staff for each development activity
  • Desk activities: Each supervisee should be made aware of the sites that they are responsible for reporting. Feedback on reporting rates and quality of data entered should be shared and discussed with supervisee routinely
  • Conduct annual performance development plan and appraisal for each supervisee.
  • Recommend performance awards and/or merit increases when appropriate. As merit increases and award programs are implemented, supervisors will be required to provide evaluations that demonstrate the performance of eligible supervisees
  • Sign monthly timesheets and approve requests for time off. Your signature on a time record means you concur with the hours worked as recorded by your supervisee, including time taken off that may result in the supervisees inability to complete the required task
  • Identify and support supervisees to complete at least 1 capacity building activity within the year relevant to the project
  • Help supervisees address and resolve a wide variety of concerns and complaints. These typically involve job duties and job descriptions, performance standards, and relations with coworkers.

Mode of evaluation

  • Annual PDPs and appraisals
  • Quarterly documented feedback and coaching discussions
  • Quarterly score card of work plan/assigned task and achievements
  • Other duties as assigned

QUALIFICATIONS

  • Education: Bachelors degree in Computer Science, Electrical Engineering, Computer Engineering or similar technical discipline: or, equivalent demonstrable experience.

EXPERIENCE, KNOWLEDGE, AND SKILLS

Experience:

  • 5 years systems development experience
  • Successful full life-cycle implementation of a least 2 major projects
  • Specialized knowledge:
  • Experience with software development methodology and release processes Excellent knowledge of software and application design and architecture
  • Familiarity with software configuration management tools, defect tracking tools, and peer review
  • Excellent knowledge of OS coding techniques, IP protocols, interfaces and hardware subsystems
  • Possess different industries as a technical architect, from planning the structure of a large scale records database to the redesigning of a shop’s e-commerce facility, to name a few

SKILLS AND ABILITIES

  • Experience in software development and coding in various languages (C#, .NET, Java etc.)
  • Experience in developing web applications using at least one popular web framework
  • Possesses full working knowledge of technologies such as UNIX, Oracle, SQL Server and TCP/IP for example, as well as knowledge of one or more programming languages
  • Strong organizational, time management, computer and communication skills, leadership, coaching and team building skills to strengthen and cultivate relationship to help achieve organizational goal.
  • Ability to recognize the sensitivity to individual organizations needs and the impact on services of the introduction of IT solutions.
  • Abilities: Ability to multi-task, Analytical skills, Ability to follow verbal or written instructions, Thinking analytically. Communication, Using effective verbal communication, Using effective written communication, Handling stress & emotions, Concentrating on tasks, Making decisions, Adjusting to change, Examining/ observing details, Sitting for long periods at a time
  • Interpersonal/Individual Competencies: ability to work with other team members, flexibility, decisiveness and personal integrity

Language:

  • Fluency in English (speaking, reading, and writing).

APPLICATION INSTRUCTIONS

  • Qualified and interested applicants should submit a single Microsoft Word-formatted or PDF document consisting of a cover letter, CV, citizenship information, and salary expectations.
  • Please identify the location and position for which you are applying in the subject line.
  • Please note that MGIC will not sponsor work permits for this position. Applicants must be eligible to work in the location designated in the job posting.
  • Only applicants meeting minimum qualifications will be considered or contacted.
  • Applications will be considered as received,
  • No phone calls, please.

https://app.smartsheet.com/b/form/31f34cl039de4f60b4cbf24c3bcc4a8c not later than 26 January, 2021